What is an organizational chart?
Essentially an organizational chart is a visual representation of how a certain organization is structured.
Naturally there are many different interpretations of which information an organizational chart should contain. We can assume it will always have one or more of the following components:
- How business activities (departments, business units, teams, processes...) are organized to enable that the company goals are met and exceeded upon.
- Employees of the company within these business activities, the roles they execute and the different responsibilities they have.
- How different employees relate to one another.
- How information flows between different parts of the organization.
This is where we come across one of the biggest pitfalls of organizational charts. They are a snapshot, visualizing how the organization is structured in exactly that moment. Unfortunately, the second changes occur (an employee is hired, promoted or fired, company activities are restructured, information flows change ) the organizational chart becomes a historic document, instead of a useful means of communication.
What if you had an organizational chart, which updated its structure and information, the moment that these changes do occur?
Creating an organizational chart with Officient
By definition Officient is a Human Resources Information System (HRIS). This means that our HR software is capable of centralizing all employee information throughout the entire company. Because we synchronize data with the payroll provider, we always have access to the most recent and accurate employee data.
This means we can create and visualize a dynamic organizational chart.
(At this time the organizational chart is only available to admins.)
- For every change in personnel which comes through from the payroll provider, a person will be added or removed from the organizational chart. When you setup the manager and team for this person, they will automatically be slotted into their correct place in the tree.
- In contrast with a payroll provider, we can integrate freelancers, interns and other types of employees within our system. This means you get acces to a more complete view of the organization.
- You'll see the managers of the different teams within the organization. Click on their portret to unfold the structure of their team and access employee info.
- For every employee you'll see the profile picture, name, role and you can navigate quickly to individual employee profiles.
- The organizational chart adapts to the size of the organization and the different levels which are unfolded. You can navigate by clicking and dragging the interface, or by using the search functionality to find the right person.
- You need the organizational chart outside of our HR software? No problem, you can export the entire chart with one click to pdf.
What is an organizational chart useful for?
1. Onboarding of new employees
Introducing new employees to the organization, the culture, the people, the inner workings of different business activities and which rol they play within, isn't always that easy. You arrive at your new place of work and want to get off to a flying start, but having to meet dozens of new people can be intimidating at first. An organizational chart can be a very useful tool to visualize who's who and where you need to go when you have certain questions or need help with a problem.
2. Beter view of organizational complexity and manager workload
Because an organizational chart is a visual tool to render organizational structures, it quickly becomes apparent what the workload is for different managers. You'll easily see the level of complexity which the organization has. If there are too many levels or switches, information has trouble flowing naturally and you'll start to go towards a bureaucratic model. For this reason the organizational chart can be an aid to help you design a more efficient business.
3. Improve productivity for HR en managers
HR and managers often have to concern themselves with finding and relaying information. Putting you into contact with the right person or if you need help with a problem, you'll probably go to your manager or call HR. By giving these people access to an accurate organizational chart, you'll make it a lot easier to connect people with each other and quickly find the right person for the job.